Students are identified by whole-grade testing in second and fourth grade. Our district uses two assessments: Iowa Test of Basic Skills (ITBS) and CogAT.
Adams County Ohio Valley Elementary Schools use a variety of test to measure student growth. In grades:
- Kindergarten Readiness Assessment is used for informing teachers of children’s readiness for Kindergarten
- K & 1, use STAR Early Literacy. This test informs the teacher the areas of a student’s strength and weaknesses. This assessment is used three (fall, winter & spring) times a year for benchmarking
- Grade 2 & 3 use NWEA MAP for student performance in Reading, informing the teacher of what students know and what they are ready to learn. This assessment is considered an allowable alternative assessment for the Third Grade Guarantee. This assessment is given two times (fall & spring) during the school year
- Grades 4-6 use district developed assessments based on state standards and STAR assessments given three times a year (fall, winter spring)
- With some students, our district also uses AIMS Web or Journey’s Reading Prompts to measure fluency. Frequency depends upon the student
- STAR assessments are given to all students who have reached a measureable reading level. STAR is used to determine the grade level reading skills of students
Title 1 Schoolwide
Our district is a schoolwide district meaning our economically disadvantage population for Free and Reduces Lunches in each building is high enough for us to give Title 1 services districtwide. This district has chosen to provide services in each elementary building grade K-6. Our focus for services is in grades K-3 since the foundation for reading & math skills must be taught and student’s master these skills at this age.
Parents may request information regarding the professional qualification of their child’s classroom teachers, including whether the teacher has met the state qualification and licensing criteria for the grade/subject being taught, whether the teacher is teaching under emergency or temporary status in which State qualification or licensing criteria are waived, the teachers baccalaureate degree major, graduate certification, field of discipline and if their child is receiving services provided by a paraprofessional (and their qualifications). Parents may request this information by contacting the school principal’s office by phone or email.
Notification of Rights under FERPA for Elementary and Secondary Schools
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:
- The right to inspect and review the student's education records within 45 days after the day the West Union Elementary receives a request for access.
Parents or eligible students should submit to the school principal [or appropriate school official] a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the [School] to amend a record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
- The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board. A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. [NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request.]
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
See the list below of the disclosures that elementary and secondary schools may make without consent.
FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student
- To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency in the parent or eligible student’s State (SEA). Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to §99.38. (§99.31(a)(5))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10)
- Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
Family Educational Rights and Privacy Act (FERPA)
Model Notice for Directory Information
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Adams County Schools with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, Adams County Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the Adams County Schools to include this type of information from your child’s education records in certain school publications. Examples include:
- A playbill, showing your student’s role in a drama production;
- The annual yearbook;
- Honor roll or other recognition lists;
- Graduation programs; and
- Sports activity sheets, such as for wrestling, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. 
If you do not want Adams County Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by September 1, 2018 Adams County Schools has designated the following information as directory information: [ Note: an LEA may, but does not have to, include all the information listed below.]
|Student’s name||Participation in officially recognized activities and sports|
|Address||Weight and height of members of athletic teams|
|Telephone listing||Degrees, honors, and awards|
|Email address||Date and place of birth received|
|Photograph||The most recent educational agency or institution attended|
|Major field of study||Dates of attendance|
|Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc. (A student’s SSN, in whole or in part, cannot be used for this purpose.)|
 These laws are: Section 9528 of the Elementary and Secondary Education Act (20 U.S.C. § 7908) and
10 U.S.C. § 503(c).
Mr. Ben King at West Union Elementary, 544-2951, firstname.lastname@example.org